Order Letter

PT. YODI’S COMPANY

Pesona Depok Street M / 4

Depok West Java 16431

 25th March,2013

PT. Global Computer Foundation

Margonda Street 13th

Depok 16431

Subject : Order for 50 Notebook Axioo Neon NHC

Dear Sirs,

As per our discussions on 13rd January 2013 we are pleased to place an order for 50 Notebook Axioo Neon NHC on the following terms and conditions :

1.    The cost of each Notebook will be Rp. 3.999.000

2.    Payment terms will be a post-dated cheque for 50% advance with order. This cheque will be cleared on the day of the deliver. The balance payment of 50% 7 days after delivery and after random inspection

3.    Delivery will be done within 7 days from the order date

4.    Delivery will be done at Yodi’s Company, Pesona Depok Street M/4 Depok West Java 16431

5.    If the order is not delivered as per the above terms and conditions, the order stands cancelled

Hoping to have a long business relationship with you. Thank you for your cooperation

                                                                                           Sincerely,

                                                                                         Yodi Adhari

                                                                                         Director of the Company

Example of Order Letter

An “Order” is an expense for the person placing the order and an income for the one getting it. But this is not all. The company that bags the order has to fulfill lot of commitments to ensure that it has a satisfied customer, which can be an individual or another company. Timely delivery of the order, quality of delivery and after sale service – are all part and parcel of getting an order.

An Order Letter is the one that is written by the person/company placing the request of purchase from another company. This letter comes into action only when a detailed study of the desired product has been done in the market and based on promised service, quality and price of the product, a decision for a purchase has been made.

An Order Letter should be drafted very carefully as it needs to pen down all the terms and conditions of the purchase for the benefit of both involved parties. It should have details such as product specifications, quantities, price agreed upon, delivery date, late delivery clauses, etc. It should be addressed to the person responsible for the execution of the order with a copy to the head of department. Since it is totally an official letter it should be typed.

There are two ways to make an order letter:

• Using the form

The contents of the order form letter:
1.Number
2.Item
3.Jumlah
4.Type Product
5.Unit Price
6.Number
7.Delivery date
8.Payment Terms

• Without using forms